To: Classified and Non-Teaching Professional Staff
From: John R. Tibbetts, Director of Human Resources
Subject: Summer Hours 2012
Date: May 15, 2012
Summer hours, in effect this year beginning Monday, June 4, 2012 and ending Sunday, Aug. 12. 2012 will be administered as it was last year. Most importantly, the College and all of its offices will remain open until 4 p.m., and certain offices which provide direct student services may remain open later. The choice of schedule is 8 a.m. to 3:30 p.m. or 8:30 a.m. to 4 p.m. unless otherwise specified by the responsible Vice President. No exceptions will be made for offices wishing to close at 3:30p.m. Staff of all offices must be assigned flexibly to ensure that the 4 p.m. or later closing time is observed.
Physical Plant, Central Receiving and Public Safety staff will be granted two (2) work days off during this period and may use these days up until Nov. 30. These days should be arranged in advance with supervisory personnel and are to be denoted as “summer leave day.”
The following is provided to remind you of the record keeping requirements and procedures which were implemented in association with this employee benefit:
- Employees on KRONOS using a pay code of Reg1 [EO-Reg1] will continue to enter actual hours worked each day (7) and add a half (.50) hour of Summer Hours to each day. The code for Summer Hours [EO-Summer] is available from the drop down menu.
- Employees on KRONOS using a pay code of Hours Worked do not need to enter anything except the total hours worked each day. The system will calculate and add the Summer Hours for you.
- Employees on paper timesheets should enter the actual hours worked each day.
- Eligible Classified and Non-Teaching Professional employees currently scheduled for a 5-day, 37 ½ hour work week will be required to work 35 hours per week and will reduce their lunch period from one hour to one-half hour. Bear in mind that the actual schedule for classified staff will be subject to coordination with the schedules of NTP office staff.
- During the time of “Summer Hours,” employees will continue to accrue sick leave and vacation leave as though they were working 37 ½ hours. Therefore, charges to these leave accrual categories must be made on the basis of a normal 37 ½ hour work week and employees must make charges to such above categories to account for a full 7 ½ hour workday. For example, if an employee works for 3 ½ hours and covers the balance of the day with leave, 4 hours must be charged.
- Charges to personal leave, flex time and compensatory time for employees on KRONOS should be recorded as (7) and add a half (.50) hour for Summer Hours (EO-Summer) for those hours.
- Excess time for eligible classified employees will be paid at overtime rate for work performed beyond 35 hours.
- Excess time for eligible NTP employees will be paid at special assignment rate for work performed beyond 35 hours per week, and eligible NTP employees will be paid at overtime rate for work performed in excess of 40 hours.
- Employees working fewer than 37 ½ hours per week (part-time) or who have been appointed to temporary positions on a non-benefitted basis will continue to be paid only for hours worked.
Published: Mon, 04 Jun 2012 11:44:21 +0000 by d.richey