Hello all!
The Purchasing Office and Accounts Payable Office would like to update the college community on two processing issues that have come to light.
First is the proper procedure when handling a catering event. It is imperative that the office planning an event create a requisition in the Thor Store BEFORE the event occurs. Once you receive the proposal from Mazzone, please enter a standard order in the Thor Store and attach the proposal. If you need an order expedited, please call Purchasing at (518) 629-4519 and we will do our best to get a PO number to you and Mazzone as quickly as possible.
The next issue involves retrofit orders. A retrofit order is one that needs to be paid right away. Typical retrofit orders are those pre-pay orders such as a memberships, subscriptions, or anything that must be paid up front.
In order to process a retrofit order in the Thor Store, please first send the invoice to: invoices@hvcc.unimarket.com and cc accountspayable@hvcc.edu. This will prompt the Accounts Payable office to send the invoice to the buyer for acceptance and account coding rather than the buyer creating a standard order.
As always, if there are questions please reach out to the Purchasing Department. We are here to help.
We would like to thank everyone for their participation during our transition into e-procurement. We have learned a great deal from your participation and are continuing to make changes as we encounter new situations for the first time. We will do my best to update everyone as we continue to learn best practices.
Patti, Deb, Alicia, Tanya & Ann Marie
Published: Thu, 17 Oct 2019 12:39:57 +0000 by p.gaston