Fiscal year 2020 is quickly coming to an end!
The last day of this fiscal year is Monday, Aug. 31.
Now is the time to make sure your department’s expenses are in order!
It cannot be assumed that anything you have ordered, but not received, will become an expense of your 2020-2021 (new year) budget, it will not. Please act accordingly to secure delivery of undelivered items by Aug. 31!
Anything not received by Aug. 31. will necessitate that the purchase order be canceled.
Purchase Orders
If you have received items that you ordered, please receive in the Thor Store no later than Aug. 31, preferably by Friday, Aug. 28.
For any Banner POs, return the SIGNED Payment Authorization copy of the Purchase Order (PO) to the Accounts Payable Office (ADM 260), or you can send an email to authorize payment to accountspayable@hvcc.edu. Please include the PO# and vendor name in your email.
Travel Expenses
Please make sure that any travel expense from Spring 2020, which has not been submitted for reimbursement, is received in Accounts Payable by Friday, Aug. 28.
The Electronic Travel Expense Report and instructions can be found on the college intranet at https://www.hvcc.edu/finance/ap/index.html.
Petty Cash
All Petty Cash replenishments should be submitted to Accounts Payable by Friday, Aug. 28. An Electronic Petty Cash form can be found at https://www.hvcc.edu/finance/ap/index.html.
Please contact the Accounts Payable office with any questions at (518) 629-4509.
Thank you for your cooperation.
Published: Tue, 18 Aug 2020 12:05:14 +0000 by m.ferrarodavis