The FSA is searching for a Course Materials Coordinator for the Vikings Cove Bookstore.
Course Materials Coordinator
Faculty Student Association of Hudson Valley Community College, Inc.
I. Qualifications for Employment
A. Education (Minimum Requirements)
Bachelor’s Degree in business related field and two years relevant experience. Associate’s degree in business related field and five years relevant experience may be considered.
B. Employment Experience Preferred
- College store
- Inventory management
- Purchasing
C. Pertinent Other
- Strong computer skills including Microsoft Word and Excel; Banner and Booklog a plus
- Strong organizational skills
- Proven analytical, conceptual, and problem-solving abilities
- Customer service skills
- Excellent verbal and written communication
- Ability to work well with others
- Ability to lift up to 30 pounds, carry, bend and stretch
- Ability to pack, unpack, move and carry boxes of books
II. Nature and Scope of Duties
The position reports to the Bookstore Manager and performs the following duties:
1. Works to develop relationships with faculty, staff, and students by providing leadership within the area of course materials
2. Works closely with faculty to receive course material adoptions timely
3. Keeps abreast of industry standards and higher education/community college trends and developments
4. Assists academic departments with publisher inquiries
5. Inputs course material information in textbook management system (TMS) as per adoptions received
6. Determines quantities for ordering based on enrollment and past sell through data
7. Works closely with vendors concerning pricing, availability, delivery and returns. Works with vendors to obtain optimal discount rates and publisher pricing, and return terms and dates.
8. Orders all course related supplies
9. Oversees receipt and pricing of course materials
10. Records receipt and invoice information in TMS
11. Inputs inventory counts of course materials in TMS
12. Determines textbooks to be returned for credit and prepares appropriate chargeback
13. Physically assists in return process
14. Determines list of textbooks to directly buy back from students
15. Encumbers purchase orders in Banner and enters retail valuations
16. Reconciles discrepancies between calculated inventory, TMS inventory and physical inventory
17. Works closely with Receiving Manager to receive and check in textbooks
18. Works closely with Receiving Manager to create shelf tags and place textbooks on shelves
19. Maintains out of stock list and reorders course materials as needed
20. Keeps textbook shelves neat and orderly
21. Assists at customer service desk when needed
22. Answers phones and directs calls when needed
23. Processes sales at cash register when needed
24. Assists in opening and closing of store
25. Supervises other store staff in absence of bookstore manager
26. Assists in budget preparation
27. Assists vendors with accounts payable inquiries
28. Assists with cycle and year end inventory counts and related reconciliations
29. Performs various other related duties as assigned
SALARY RANGE: $45,000-$50,000
Cover letter and resume, clearly labeled with “Course Materials Coordinator,” must be received or postmarked on or before May 18, 2022. Interviews will be scheduled for May 23 and 24, 2022.
PLEASE RESPOND TO:
Faculty Student Association of
Hudson Valley Community College
80 Vandenburgh Avenue
Troy, New York 12180
FAX: (518) 629-7166
Published: Wed, 11 May 2022 12:15:55 +0000 by a.courter