Now is the time to make sure your department’s expenses are in order!
Due to current fiscal restraints, anything you have ordered but not received may not become an expense of your 2011-2012 (new year) budget as in years past. Please act accordingly to secure delivery of undelivered items by Aug. 29!
Anything not received by Aug. 31 will necessitate that the purchase order be canceled.
Purchase Orders
If you have received items that you ordered, please return the SIGNED Payment Authorization copy of the Purchase Order (PO) to the Accounts Payable Office (ADM 260) no later than Aug. 31, preferably by Friday, Aug. 26; or,
You can send an e-mail to authorize payment to accountspayable@hvcc.edu. Please include the PO# and vendor name in your e-mail.
Travel Expenses
If you complete travel prior to Aug. 29, you must submit your Travel Expense Report to the Accounts Payable Office by Wednesday, Aug. 31 in order to be reimbursed. An electronic Travel Expense Report and instructions can be found at https://www.hvcc.edu/finance/ap/index.html.
Please contact the Accounts Payable Office with any questions at ext. 4509.
Thank you for your cooperation!
Fiscal year 2010-2011 is coming quickly to an end. The last day of this fiscal year is Wednesday, Aug. 31.
Published: Mon, 08 Aug 2011 00:00:00 +0000 by m.ferrarodavis