Now that we are a few weeks into classes, we thought it would be a good time to send some reminders regarding Foundation accounts and non-cash contributions.
A number of departments and programs have funds with the Foundation. The funds in those accounts are to be used only for the purposes specified. Account administrators should know what those purposes are; anyone needing clarification should contact the Foundation. Proper college protocol must be followed when making any purchases. If purchasing guidelines are not followed, requests for payment may be denied.
Expenditures must follow the fund guidelines and the Foundation requires two weeks lead time to generate payment. A check request form can be found online at https://www.hvcc.edu/foundation/checkrequest.pdf. Please remember to attach all receipts and invoices when submitting the check request; missing information will delay the payment. If you have questions about your department or program fund, please contact the Foundation at 629-8012.
From time to time you may be approached by someone who wants to donate a non-cash item (often referred to as a “gift-in-kind”) to the college. If asked about a non-cash donation, please check with your department or program chair to see if the proposed contribution is an item that fits in with our educational mission. There are several factors that need to be considered including determining whether acceptance of the gift would commit the college to additional costs such as insurance, maintenance fees or shipping to get the item to campus.
If your department or program chair agrees that the item would be useful, s/he needs to fill out a Non-Monetary Donation form which can be found online at https://www.hvcc.edu/foundation/non-monetary-donation.pdf. Please note that instructions for filling out the form are located on the third page of the document. Also, this form must be signed by the department/program chair, the supervising dean/director, the appropriate vice president, the Vice President of Finance and the President before the item can be accepted. If you have questions about non-monetary donations or gifts-in-kind, please contact Kim Berry at 629-8007.
The Foundation is here to support your efforts; please call (629-8012) or stop by (400 Jordan Road) if you have questions or suggestions!
Published: Mon, 16 Sep 2013 16:23:10 +0000 by k.berry