As we begin another semester and a new fiscal year, Procurement Services and Accounts Payable have teamed up to bring what we hope are some helpful tips to make purchasing, reconciling and paying invoices a stress-free experience!
ACCOUNTS PAYABLE TIPS
- All ThorStore invoices MUST be submitted to invoices@hvcc.unimarket.com. Attaching an invoice to the requisition does not eliminate the need to send the invoice to the “invoices” box. AP does not see and is not aware of the invoice.
- The PO number must be entered in the email subject line to properly match the invoice to the PO.
- Do not send an invoice to be paid prior to obtaining a PO number.
- When sending invoices to invoices@hvcc.unimarket.com please remember the following:
- Only one invoice can be processed per email. Please send each invoice as a separate email.
- When sending the invoice to the email above, use the UP number in the subject line – do not add any additional information, no spaces or symbols.
- Please do not send an invoice directly from a scanner. Please scan the invoice to your email then forward to Thor Store. We have no way of following up with the sender if there is a problem/question about the invoice if we do not know who sent it.
- This email is to be used for sending invoices ONLY. Accounts Payable cannot respond from this email. Please email accountspayable@hvcc.edu with any questions.
- All invoices that need to be paid by wire or credit card must be entered in Banner, not Thor Store. All “people” also paid in Banner.
Banner Information:
- For POs in Banner, written authorization is required. Please either return the signed authorization copy of the PO or send an email to accountspayable@hvcc.edu. In the email, please state that you authorize payment and the amount to be paid. The invoice should also be included when available.
- All Banner invoices and general questions for Accounts Payable should be sent to accountspayable@hvcc.edu.
Important Accounts Payable Information:
- Please note that it is ultimately the buyer’s responsibility to obtain and forward all vendor invoices.
- It is the buyer’s responsibility to notify AP if an order is cancelled and when a PO needs to be closed.
- Do not complete the receiving or sign an authorization form until all items/services have been received.
We appreciate your assistance in making purchasing and invoicing a painless experience. If you have any questions, please feel free to reach out to Procurement Services at purchasing@hvcc.edu for any purchasing related questions, or Accounts Payable at accountspayable@hvcc.edu for any payment or invoice questions
Thank you!
Published: Mon, 25 Aug 2025 11:55:23 +0000 by m.nebral