Fiscal year 2022-2023 is quickly coming to an end. The final day of this fiscal year is Thursday, Aug. 31.
Now is the time to make sure your department’s expenses are in order!
It cannot be assumed that anything you have ordered, but not yet received, will become an expense of your 2023-2024 (new year) budget, it will not. Please act accordingly to secure delivery of undelivered items by Aug. 31.
Anything not received by Aug. 31 will necessitate that the purchase order be canceled.
PURCHASE ORDERS
If you have received items that you ordered, please “receive” them in the ThorStore no later than 11 a.m. on Thursday, Aug. 31, preferably by Wednesday, Aug. 30.
For any Banner POs, return the SIGNED Payment Authorization copy of the Purchase Order to the Accounts Payable Office (ADM 260), or you can send an email to authorize payment to accountspayable@hvcc.edu. Please include the PO# and vendor name in your email.
TRAVEL EXPENSES
If you have not submitted your Spring 2023 travel expenses for reimbursement yet, please submit them to Accounts Payable ASAP.
Please be sure that any Summer 2023 travel expense reimbursement forms are received in Accounts Payable by Tuesday, Aug. 29.
The Electronic Travel Expense Report and instructions can be found on the college intranet at https://www.hvcc.edu/finance/ap/index.html.
PETTY CASH
All Petty Cash replenishments should be submitted to Accounts Payable by Tuesday, Aug. 29. Electronic Petty Cash forms can be found at https://www.hvcc.edu/finance/ap/index.html.
Please contact the Accounts Payable Office with any questions at (518) 629-4509.
Thank you for your cooperation.