Please make sure your department’s expenses are in order. It can no longer be assumed that anything you have ordered, but not received, will become an expense of your 2013-2014 (new year) budget. Please act accordingly to secure delivery of undelivered items by Aug. 28!
Anything not received by Aug. 30 will necessitate that the purchase order be canceled.
Purchase Orders:
If you have received items that you ordered, please return the SIGNED Payment Authorization copy of the Purchase Order (PO) to the Accounts Payable Office (ADM 260) no later than Aug. 30, preferably by Wednesday, Aug. 28; or,
You can send an e-mail to authorize payment to accountspayable@hvcc.edu. Please include the PO# and vendor name in your e-mail.
Travel Expenses:
If you complete travel prior to Aug. 26, you must submit your Travel Expense Report to the Accounts Payable Office by Wednesday, Aug. 28 in order to be reimbursed.
Electronic Travel Expense Report and instructions can be found on the college intranet at www.hvcc.edu/finance/ap/index.html.
Please contact the Accounts Payable Office with any questions at ext. 4509.
Thank you for your cooperation.
Published: Mon, 26 Aug 2013 10:00:37 +0000 by m.ferrarodavis