The following travel policy changes begin Sept. 1, 2025:
Per Diem Meal Rates
Meals have always been reimbursed by itemized receipt OR by per diem by location according to the gsa.gov website. Moving forward, Accounts Payable will reimburse eligible meals by the per diem breakfast, lunch and dinner rates by location. Receipts are no longer needed. The website is gsa.gov. First and last day are still only eligible at 75% of the meal rate. While the Travel Card is mandatory for travel, you are NOT to use the card for meals and will be reimbursed per your fully executed Expense Report.
Personal Vehicle Mileage Rates When More Cost Effective to Take Rental
The college will only reimburse/pay an employee for the least costly mode of transportation. In the past, if the rental was the most cost-effective method of transportation, reimbursement was reduced to $.25/mile. Now, the college will reimburse up to the cost equivalent of the rental car. The Enterprise Trip optimizer should be used to document as backup to the travel authorization the amount by using our corporate code JN055, standard size vehicle and the Hoosick Street Troy NY Enterprise address. The rental vs. mileage reimbursement calculator can be found here.
We hope these changes make completing travel authorizations and expense reports easier for the traveler. If you have any questions regarding these changes, please reach out to Tabitha D’Attilio in Procurement Services.
Published: Mon, 25 Aug 2025 11:45:40 +0000 by t.dattilio