{"id":24546,"date":"2025-08-25T11:55:23","date_gmt":"2025-08-25T15:55:23","guid":{"rendered":"https:\/\/chronicle.hvcc.edu\/wpdev\/accounts-payable-tips-for-fy-2026\/"},"modified":"2025-08-25T11:55:23","modified_gmt":"2025-08-25T15:55:23","slug":"accounts-payable-tips-for-fy-2026","status":"publish","type":"post","link":"https:\/\/chronicle.hvcc.edu\/wpdev\/accounts-payable-tips-for-fy-2026\/","title":{"rendered":"Accounts Payable Tips for FY 2026"},"content":{"rendered":"<p>&nbsp;<\/p>\n<p>As we begin another semester and a new fiscal year, Procurement Services and Accounts Payable have teamed up to bring what we hope are some helpful tips to make purchasing, reconciling and paying invoices a stress-free experience!<\/p>\n<p><strong>ACCOUNTS PAYABLE TIPS<\/strong><\/p>\n<ul>\n<li>All ThorStore invoices MUST be submitted to <a href=\"mailto:invoices@hvcc.unimarket.com\">invoices@hvcc.unimarket.com<\/a>. Attaching an invoice to the requisition does not eliminate the need to send the invoice to the \u201cinvoices\u201d box. AP does not see and is not aware of the invoice.<\/li>\n<li>The PO number must be entered in the email subject line to properly match the invoice to the PO.<\/li>\n<li>Do not send an invoice to be paid prior to obtaining a PO number.<\/li>\n<li>When sending invoices to <a href=\"mailto:invoices@hvcc.unimarket.com\">invoices@hvcc.unimarket.com<\/a> please remember the following:\n<ul>\n<li>Only one invoice can be processed per email. Please send each invoice as a separate email.<\/li>\n<li>When sending the invoice to the email above, use the UP number in the subject line \u2013 do not add any additional information, no spaces or symbols.<\/li>\n<li>Please do not send an invoice directly from a scanner. Please scan the invoice to your email then forward to Thor Store. We have no way of following up with the sender if there is a problem\/question about the invoice if we do not know who sent it.<\/li>\n<li>This email is to be used for sending invoices ONLY. Accounts Payable cannot respond from this email.\u00a0 Please email <a href=\"mailto:accountspayable@hvcc.edu\">accountspayable@hvcc.edu<\/a> with any questions.<\/li>\n<li>All invoices that need to be paid by wire or credit card must be entered in Banner, not Thor Store.\u00a0 All \u201cpeople\u201d also paid in Banner.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Banner Information:<\/strong><\/p>\n<ul>\n<li>For POs in Banner, written authorization is required. Please either return the signed authorization copy of the PO or send an email to <a href=\"mailto:accountspayable@hvcc.edu\">accountspayable@hvcc.edu<\/a>. In the email, please state that you authorize payment and the amount to be paid. The invoice should also be included when available.<\/li>\n<li>All Banner invoices and general questions for Accounts Payable should be sent to <a href=\"mailto:accountspayable@hvcc.edu\">accountspayable@hvcc.edu<\/a>.<\/li>\n<\/ul>\n<p><strong>Important Accounts Payable Information:<\/strong><\/p>\n<ul>\n<li>Please note that it is ultimately the buyer\u2019s responsibility to obtain and forward all vendor invoices.<\/li>\n<li>It is the buyer\u2019s responsibility to notify AP if an order is cancelled and when a PO needs to be closed.<\/li>\n<li>Do not complete the receiving or sign an authorization form until all items\/services have been received.<\/li>\n<\/ul>\n<p>We appreciate your assistance in making purchasing and invoicing a painless experience. If you have any questions, please feel free to reach out to Procurement Services at <a href=\"mailto:purchasing@hvcc.edu\">purchasing@hvcc.edu<\/a> for any purchasing related questions, or Accounts Payable at <a href=\"mailto:accountspayable@hvcc.edu\">accountspayable@hvcc.edu<\/a> for any payment or invoice questions<\/p>\n<p>Thank you!<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Published:<\/strong>\u00a0Mon, 25 Aug 2025 11:55:23 +0000 by\u00a0m.nebral<\/p>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; As we begin another semester and a new fiscal year, Procurement Services and Accounts Payable have teamed up to&hellip;<\/p>\n","protected":false},"author":2086,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-24546","post","type-post","status-publish","format-standard","hentry","category-campus-announcements"],"_links":{"self":[{"href":"https:\/\/chronicle.hvcc.edu\/wpdev\/wp-json\/wp\/v2\/posts\/24546","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/chronicle.hvcc.edu\/wpdev\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/chronicle.hvcc.edu\/wpdev\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/chronicle.hvcc.edu\/wpdev\/wp-json\/wp\/v2\/users\/2086"}],"replies":[{"embeddable":true,"href":"https:\/\/chronicle.hvcc.edu\/wpdev\/wp-json\/wp\/v2\/comments?post=24546"}],"version-history":[{"count":0,"href":"https:\/\/chronicle.hvcc.edu\/wpdev\/wp-json\/wp\/v2\/posts\/24546\/revisions"}],"wp:attachment":[{"href":"https:\/\/chronicle.hvcc.edu\/wpdev\/wp-json\/wp\/v2\/media?parent=24546"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/chronicle.hvcc.edu\/wpdev\/wp-json\/wp\/v2\/categories?post=24546"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/chronicle.hvcc.edu\/wpdev\/wp-json\/wp\/v2\/tags?post=24546"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}